How much coffee do offices buy for their employees?


Although office coffee service may appear to be a luxury, it is not! There are also numerous other advantages.

Delicious coffee is a popular perk that most organizations offer to their staff. Every day, your employees may enjoy a cup or two of freshly made coffee thanks to a cheap office coffee delivery service.

Employers and organizations often underestimate the value of delivering high-quality coffee to their staff.

It gets your employees up and moving in the morning and keeps them going throughout the day.

Coffee boosts workplace productivity, employee motivation, and company efficiency. Coffee can possibly assist to prevent sickness and extend life.

For business owners who want to keep their employees working at full capacity, using an office coffee service is a good investment. However, the bottom line is what matters in business. That is why it is critical to be able to locate an office coffee service that provides high value and helps you save money.

When calculating the cost of an office coffee service, there are several aspects to consider. We’ll go over all you need to know about office coffee services in this article so you can decide if it’s a good investment for your company.

What You Should Know About the Costs of Office Coffee Delivery

1. Choosing a Coffee Brand Is Important

Service Charges for Coffee

The coffee brand you select to buy and have delivered has a significant impact on the cost of office coffee service.

While it’s true that Starbucks coffee costs more than Folgers or Maxwell House, the brand you choose isn’t the only aspect to consider when calculating the price of your office coffee service.

2. Supply Costs Totaled

Don’t forget about the supplies.

While a lower price for a “coffee only” delivery service may appear to be a good deal, keep in mind that you will need to purchase items to go with your coffee on a frequent basis.

The additional amount you’ll have to pay out of pocket may surprise you.

That is why, while planning your budget, think about what additional charges you will have to pay on a monthly basis to supply coffee to your employees and consumers.

Sugar, artificial sweeteners, coffee filters, coffee lids, coffee stirrers, creamers, and coffee cups are among the items you’ll need to replenish.

If the price of your office coffee service agreement does not include supplies, you may end up paying more money than you save.

Here’s an average price for coffee supplies.

For a total of 50 to 250 coffee cups, creamers, lids, stirrers, sugars, and artificial sweeteners, you’ll pay between $5 and $25 each month.

3. Coffee Prices: How Much Does a Cup of Coffee Cost?

Coffee Machine for Business

Every year, coffee expenses will range from $50 to $125 per employee. It depends on the type of coffee you buy. Do you provide your employees with organic coffee or a premium brand? Then it will very certainly be more expensive.

A case of ground coffee can cost anywhere from $20 to $50 for 24 to 48 coffee bags. Low-end brands cost $20, while premium brands such as Starbucks and other high-end or gourmet coffee brands cost $50.

Additionally, a larger coffee count will cost you more. You should expect to pay $75 to $90 for a 64-count case of premium, gourmet, or organic coffee.

K-cups, or single-serve coffee and tea pods, are more expensive. For a 42-count case of coffee, expect to pay between $35 and $70.

We used to keep these in the conference room for client meetings alone.

A single box of tea costs between $4 and $10 for a 25-100 count box. Premium teas are more expensive, whereas domestic plain tea is more affordable.

A box of hot cocoa will cost $10 to $20 for a 25-100 count box, depending on the size. Gourmet and premium brands cost roughly $20, whereas non-gourmet ones in the United States cost less.

4. The Size of Your Office: How Much Coffee Will You Pay

The cost of your office coffee service can be computed based on the number of employees you have. How many individuals do you feed coffee to each day?

A rough estimate of how much you’ll pay per cup of coffee is around 65 cents.

Size of company: 40 to 100 staff

Two coffee machines, piped in, are required for a firm of 40-100 employees. This eliminates the need to refill the water tank each time you make a new canister of coffee.

You’ll need 16 cases of coffee, coffee cups, coffee filters, lids, and condiments for a firm of this size. Monthly cost: $600 – $2,000

Employees range from 10 to 40.

One plumbed-in machine, eight cases of coffee, and all condiments and supplies are required for this workplace size. Your monthly expenses will range from $200 to $600.

Size of company: 1 to 10 staff

For one coffee machine, a small office with one to ten employees will cost between $50 and $100 a month. Two cases of coffee, as well as the other condiments and supplies, are required.

The company has 200 employees.

To calculate the cost of office coffee service for a staff of 200 people, you’ll need 32 cases of coffee, supplies, and condiments, which will cost between $1,200 and $4,000 a month.

5. Maintenance and Equipment

Is the usage of equipment covered by your office coffee service, or do you have to pay a rental fee?

A workplace coffee service could charge you for equipment fees in the same way that your cable company does.

It’s critical to find out what’s in your contract before signing on the dotted line.

While some office coffee providers include your equipment as part of your leasing agreement for free, others charge a rental fee for your coffee equipment.

This can vary depending on how much coffee or tea you buy in bulk from the coffee service company, so ask first. Inquire about any equipment fees.

Installation, machine inspection, annual maintenance, and equipment replacement are all services supplied by an office coffee service.

When your coffee maker breaks down, do you have to pay an extra fee? That’s an excellent question to ask your coffee service provider to assist you in selecting the best firm to work with.

You now understand that getting a decent deal on an office coffee service entails more than just the cost of the coffee.

Before you sign any purchase agreement, make sure you understand your costs: the price of coffee, what supplies are included, equipment prices, and maintenance and replacement fees.